Richard Charkin in London: Publishers, Prime Ministers, and Courtesy

In News by Richard Charkin8 Comments

‘Perhaps we should consider courtesy in our industry,’ writes Richard Charkin. And even Boris Johnson doesn’t escape this one.

No. 10 Downing Street, London, early on the morning of January 5. Image – Getty iStockphoto: Andy Wasley

By Richard Charkin | @RCharkin

‘Return of Email, Even If the Answer Is “I Don’t Know”‘
Last month, I wrote about things publishers might try measuring in order to improve their performance. The list of 15 metrics included a number relating to the time taken to respond to authors and others. It’s possible and, in my view, essential to measure what can be measured. It is a lot harder to measure what cannot be measured but might be equally essential.

Richard Charkin

My first letter from Dan Davin, who had hired me as medical editor at Oxford University Press opened with the hand-written words Dear Charkin (if I may), the “Charkin” being an informality compared with “Mr. Charkin.” It was an example of courtesy.

Of course things have changed and what counts as courteous then would seem extraordinarily mannered today. But perhaps we should consider courtesy in our industry.

We’re in the business of words and their meaning. Even the definition of a simple word such as party is causing consternation in the British Government as the UK prime minister has decided that joining a bunch of people getting drunk in the garden of NO. 10 Downing Street did not constitute a breach of his own coronavirus COVID-19 pandemic regulations.

“I believed implicitly that this was a work event,” Boris Johnson claimed. Not even the courtesy of telling the truth.

So, if party is difficult to define, how much harder is courtesy? When in doubt, I always consult the greatest book in the English language, my trusty 20-volume second edition of the Oxford English Dictionary.

Richard Charkin’s Oxford English Dictionary

English being English, there are multiple similar but slightly different words for a single concept. In alphabetical order and selecting the closest definition to what I think we understand in business:

  • Civility: conformity to the principles of social order, behavior befitting a citizen
  • Courtesy: courtly elegance and politeness of manners
  • Politeness: polish, refinement, elegance, good taste
  • One could add other words or phrases to this list: politesse (slightly barbed); well-mannered (even older-fashioned than me); mannered (barbed again)

So how do any of these concepts apply to book publishing today?

There is everyday civility—thank you, please, regret, respect for an email recipient’s elected gender, term of address, and so on. This is obvious but is it universally adopted?

So often a good deed goes un-thanked: the post room that ensures a parcel goes out before the post office closes; the proofreader who sacrifices a weekend to make up lost time on a schedule; the travel agent who scores a budget price on a flight or hotel; being sure that a freelance editor is paid on time; an author who delivers on schedule. I could go on. It costs so little and means so much.

And then to courtesy. Every member of staff is equal and should be treated equally. Discrimination by class, gender, race, and/or sexual preference is not only immoral, possibly illegal, and commercially stupid, but it’s also discourteous.

Courtesy is not about doing things because they’re de rigueur, it’s going beyond civility, treating others as well or better than you’d hope to be treated yourself.

In publishing, that means staying in touch with authors and illustrators way beyond their books’ initial publication; ensuring they’re mentally and physically well; going beyond the terms agreed in contracts when it comes to cover, type, pricing, formatting approval; telling the truth about sales (good or bad); answering any queries by return of email even if the answer is “Don’t know, will find out.” Apart from anything else it’s courtesy.

Finally, politeness or more accurately impoliteness.

  • It’s impolite to turn up late for a meeting, keeping others waiting
  • It’s impolite to require someone to send you three emails before they get a reply
  • It’s impolite to raise your voice (we have all done it of course)
  • It’s impolite to blame others when things go wrong even if it was their fault: noblesse oblige is a much undervalued virtue

I end with an anecdote which illustrates civility and courtesy, and, as it happens, good publishing management.

As a medical editor, I had approached the then-professor of surgery at Oxford to write a book and he had agreed. I then received a letter from Per Saugman, the then-head of Blackwell Scientific Publishing, castigating me for a breach of publishing etiquette. The professor was his author and poaching authors was a terrible sin.

As with all incoming mail, the letter was opened by the aforementioned Dan Davin. He read it aloud to the assembled group of editors. I was hugely embarrassed at my apparent breach of professional behavior. He told me to write back immediately, thanking Mr Saugman for the letter (civility). And then he tore up the letter and told me I’d done nothing wrong and not to worry a jot.

Courtesy is pretty low-cost, the benefits can be enormous. Someone quite rightly has just pointed out that courtesy isn’t my strong suit. Well, at least I can try harder and so can the book trade.

Join us monthly for Richard Charkin’s latest column. More coverage of his work from Publishing Perspectives is here.

More from us on the coronavirus COVID-19 pandemic and its impact on international book publishing is here.

About the Author

Richard Charkin

Richard Charkin is a former president of the IPA and the UK PA and for 11 years was executive director of Bloomsbury Publishing Plc. He has held many senior posts at major publishing houses, including Macmillan, Oxford University Press, Current Science Group, and Reed Elsevier. He is president of The Book Society, vice-chair of Bloomsbury China’s Beijing joint venture with China Youth Press, and a member of the International Advisory Board of the Frankfurt Book Fair. He is a non-executive director of Bonnier Books UK, Liverpool University Press, Institute of Physics Publishing, and Cricket Properties as well as founding his own business, Mensch Publishing. He lectures on the publishing courses at London College of Communications, City University, and University College London. Richard has an MA in Natural Sciences from Trinity College, Cambridge; was a Supernumerary Fellow of Green College, Oxford; attended the Advanced Management Program at Harvard Business School; and is a visiting professor at the University of the Arts London.


  1. You are a very courteous person Richard and not very fair on yourself on that one. I love the Dear Charkin if I may, today, one will call you by your first name even if they have never met you. The French speaking person in me finds it odd although I have to say that after one meeting, calling my correspondent by their first name is fine. Always enjoying your posts. Take care

    1. Thank you, Anne. It was one of my daughters who pointed out my shortcomings in this respect. That’s an important function for the family! Meilleurs sentiments, Richard

  2. Dear Richard,
    I still find salutations in emails a challenge and have so far avoided using ‘Hi’ followed by the Christian name of someone I may never have met. These arrive for me all the time and suggest a cheery familiarity which is a tad irritating, but then to open with ‘Dear’ seems rather archaic. Then there is the minefield of how to sign off. Is there an etiquette of emails?
    Like you, one of the first letters I received when starting out in the sixties was from a Professor of Modern History who after a sequence of exchanges opened ‘Dear Webb (let us drop prefixes)’. I was told always to let the author lead the way when it came to the use of either formal or informal salutations. The world we have lost.
    Cheers, Colin

    1. I couldn’t agree more. There is something intrusive about ‘Hi Richard’ from a stranger, particularly as it is usually a precedent to some sort of scam. However, we mustn’t become fossils. You published some of the best and best-selling books of the last century in spite of the formality!

  3. My father (with whom as a boy I was taken more than once to visit Dan Davin) would always answer the phone with a firm ‘Ri-dler’. Your quote from DD makes me realise his use of surname alone was not as severe as I’d thought…

  4. This is a wonderful post. Thank you, Richard.

    Quite recently, Woman of Letters “C” and Prize Winning Novelist “H” responded to an inquiry from me using the following salutation: Dear First Name Last Name. This salutary pas de deux seems to do the job nicely. There’s a formality that comes from us not having met, but it’s not as arched as Dear Ms. Last Name or as presumptious as Hi first name. Given that one was a UK author and one American (and both household names) I am using this format myself in future exchanges with writers whom I’ve not previously corresponded.


    1. Yes, I use that formula from time to time and it works – but it is a bit clumsy somehow. There’s no absolute right way to be courteous but we know when it’s not!

Leave a Comment